A number greater than 5 will also be greater than 3, hence greater than 5 rule will take higher priority and we can move it upward using the arrow buttons. In cell B1, use this formula: =IF(A1="Yellow",1,"") As I said, this is a very limited workaround. Use these steps to fill a cell with color in Excel. CountColor argument would be the same cell where you are entering the formula (as shown below): Note: Since there is a code in the workbook, save it with a .xls or .xlsm extension. During the planning process, whenever you come up with a color-coding idea, ask yourself: “Does this make my life simpler or more complicated?” Technically, you could “tell” Excel to color every cell that contains an irrational number red. There are many times you may need to set the background colors of certain cells based upon a condition. Launch Excel and open a spreadsheet. Similarly, we can do the same process for text values as well instead of numerical values by using the “Specific Text” in the first drop down and in the second drop-down select either of 4 values containing, not containing, beginning with, ending with and then enter the specific text in the text box. Select the cell or cells to color. Figure 7. of New Formatting Rule in Excel. In order to check the cell background color, you have to use VBA. You can use any RGB value using the range's color property but it will get rounded to the nearest Excel color slot (1 to 56). The information gathered is for Communitic International to ensure the sending of the newsletter. In Excel, there is no direct formula to calculate Sum and Count of color cells, here I will introduce you some ways to solve this problem. Say, we want to color code the cell E3 as follows: We can achieve this with the help of Conditional Formatting. Suppose we want to change the color of cell E3 based on the value in D3, to do that we have to use a formula in conditional formatting. First, select the cell on which you want to apply conditional format, here we need to select cell E3. If you are looking for a formula, there isn't an inbuilt Excel formula existing already that can do this, but you can create your own function to do it: How to fill selected cells with given data? The formula “=D3>5” means if D3 is greater than 5 then the value of E3 will change to green. Then it will sum all the matched color cells and returns the result as a count of that color cell. Our content is written in collaboration with, This document, titled « Excel - Formula based on the color of cell », is available under the, Excel vba change cell color based on value, How to change value based on cell color in excel, Excel copy row if cell contains certain text formula. Now when you enter 6 in D3, the cell color of E3 will become green and when you enter 4, the cell color will become blue. On the home tab, in the Styles subgroup, click on Conditional Formatting→New Rule. You can also review your targeting options. Note: This article explains how to automatically fill values into other cells. Open your spreadsheet in Excel. In the formula dialogue box, input the following operation: =$C2=”Bob”. If ANY cells between c3 and g3 have a cell fill color of red then it needs to make cell b3 fill color red automatically. However, using VBA we can create a function to count the number of cells with other criteria, such as cell color. 2. Now you can use this 1 cell to the right to determine the color index number of a cell: So as red is color index 3 in the cell next to it you can apply the formula: =IF(color=3,1,0) Now select Format only cells that contain the option, then in the first drop down select “Specific Text” and in the second drop-down select either of the 4 options: containing, not containing, beginning with, ending with. Now, what if we want to change the cell color based on cell value? Click ok and see the color of cell E3 changes to green as D3 right now contains 6. BTW, why do you need to know the color of the cell to get a certain results. Tip: If you use >0 in the above formula, it means that the row will be colored no matter where the specified value or text is located in the key cell. Let us discuss each of them in detail – From the Home tab, select Conditional Formatting , New Rule , and in the resulting New Formatting Rule dialog box, select Use a formula to determine which cells to format . In the above example, the color of cell E3 has been changed from No Fill to Blue color, and notice that the value in cell E3 is 6 and if we change the value in this cell from 6 to any other value the cell color will not change and it will always remain blue. Figure 8. of New Formatting Rule in Excel. You reserve the right to access and change your personal data, aswell as the right to request its deletion within the limits permitted by law. I have scoured the internet for this process. Macro to Compare two sheet with both sheets. In the example below, we use beginning with “J” and then select Format button to select Blue as the fill color. This Excel tutorial explains how to use conditional formatting to change the fill color of a cell based on the value of another cell in Excel 2010 (with screenshots and step-by-step instructions). The information will be used subject to terms and conditions, for advertising purposes. On the Microsoft Excel Formulas tab, we know that in the More Functions > Statisticalcategory there is a function called COUNTIF which counts the number of cells within a range that meet a given condition. The excel contains the index of 56 colors. Each session last less than 1 hour and the first session is free. We can directly consider all the cells in the formula and sum them as per their background color. Hang tight for 30 secs while we redirect you. To do that, add “NO” to the Format cells that … The colors in excel plays a major role in highlighting a particular range of cells. How to Sum by Color in Excel? This means if D3>3 then cell color should become “Blue” and if D3>5 then cell color should remain green as we did it in the previous step. An Excelchat Expert solved this problem in 16 mins! Select a cell, supposing cell A1, click Formulas > Define Name in the Defined Names group. Criteria for that function are limited to text or numbers. Are you still looking for help with Conditional Formatting?