Sunday premium pay may be paid only when an employee works on Sunday, with the exception of paid leave and excused absence, and then only when permitted by law. Agencies may permit the accumulation and use of credit hours or overtime hours in fractions of an hour. "Compensatory time off" is time off on an hour-for-hour basis in lieu of overtime pay. An employee may also vary the length of the workweek. An employee also would be entitled to overtime pay for hours of work ordered in excess of 8 hours in a day or 40 hours in a week. (See Variable Day Schedule.) This is meant as a guide and is not an all inclusive listing. 0000003967 00000 n 25 0 obj<> endobj 5541(2) or by a prevailing rate employee as defined in 5 U.S.C. 6131(a)(2)). In organizations in which employees are exclusively represented by a labor organization, but in which certain employees (e.g., personnelists) are excluded from the bargaining unit, only those employees in the unit are bound by the terms of negotiations establishing a CWS program. (See 5 CFR 610.405. The majority of employees tend to arrive within 5 to 10 minutes of the same time each day. When employees who would otherwise be required to report to work are excused from work because of an office closure due to a weather emergency or furlough, other employees who do not have a scheduled workday(s) during the office closure or furlough may not be granted another nonworkday. The rate of basic pay for GS-10, step 10, includes any applicable special rate of pay for law enforcement officers or special pay adjustment for law enforcement officers under section 403 or 404 of the Federal Employees Pay Comparability Act of 1990 (Pub. (See 5 U.S.C. They will work … (See Gliding Schedule.) These models typify the more common types of compressed work schedules. 5342(a)(2), but may not be approved for an SES member. Overtime work consists of hours of work that are officially ordered in advance and in excess of 8 hours in a day or 40 hours in a week, but does not include hours that are worked voluntarily, including, For a full-time employee, overtime work consists of all hours of work in excess of the established. The purpose of this handbook is to provide a framework for Federal agencies to consult in establishing alternative work schedules and to provide additional information to assist agencies in administering such programs.This handbook, with its appendices, provides detailed information on the administration of flexible and compressed work schedules, jointly referred to as alternative work schedules or AWS. A full-time employee is required to work 80 hours in a, A part-time employee works fewer than 80 hours in a biweekly pay period. The following are examples of appropriate requests for alternative work schedules. Section 6126(a) of title 5, United States Code, limits the number of credit hours an employee may carry over from a biweekly pay period to a succeeding biweekly pay period to 24 hours for a full-time employee (one-fourth of a part-time employee's biweekly work requirement). Sample Letter Requesting for Change Of Work Schedule  . compressed work schedule's basic work requirement. 6128(c) and 5 CFR 610.111(d).) A part-time employee scheduled to work on a day designated as an "in lieu of" holiday for full-time employees is not entitled to holiday premium pay for work performed on that day, since part-time employees are not entitled to "in lieu of" holidays. See 5 U.S.C. By : corrochio.co. If the hours ordered to be worked are not in excess of 8 hours in a day or 40 hours in a week at the time they are performed, the. %PDF-1.4 %���� 5343(f) and 6123(c)(2).). For example, under a properly implemented alternative workweek, nonexempt employees could work four days a week for 10 hours each day, without the employer accruing any overtime liability (generally up … If establishment of the AWS schedule was negotiated, the agency may reopen the agreement to seek its termination ( 5 U.S.C. The agency's mission and functions are seasonal in nature; or, The agency determines that, though an AWS program for the entire year would not be feasible, it would be possible from the perspective of the agency's mission, and of substantial benefit to its, in the case of a full-time employee, an 80-hour biweekly basic work requirement that is scheduled by an agency for less than 10 workdays; and, in the case of a part-time employee, a biweekly basic work requirement of less than 80 hours that is scheduled by an agency for less than 10 workdays and that may require the employee to work more than 8 hours in a day. 0000003327 00000 n An alternative work arrangement is defined as a regular, recurring work schedule that falls within the standard workweek and is anything other than five consecutive eight-hour work days — for example, … ), A full-time employee is entitled to Sunday premium pay for the entire daily tour of duty, up to 8 hours, based upon electing to work any, A part-time employee is not entitled to Sunday premium pay. The agency head determines the number of hours a part-time employee must work in a 3-day workweek and the number of hours in a biweekly pay period. An agency may further limit the number of credit hours carried forward from one biweekly pay period to the next. When an employee covered by a CWS program is assigned to a temporary duty station using another work schedule-either traditional or AWS-the agency may allow the employee to continue to use the schedule used at his or her permanent work site (if suitable) or require the employee to change the schedule to conform to operations at the temporary work site. The Fair Labor Standards Act (FLSA) does not address flexible work schedules. (See Comptroller General report B-179810, December 4, 1979.) Holiday premium pay for nonovertime work is limited to the number of hours normally scheduled for that day. Flextime: Flextime refers to any arrangement that gives employees options on structuring their work … These models typify the more common types of flexible work schedules. 6101 to continue to operate under those schedules with their applicable premium pay entitlements. Overtime hours are not included in the definition of a tour of duty for employees under AWS. See 5 U.S.C. Credit hours must be considered daytime hours whenever possible. When an employee is no longer subject to an FWS program, the employee must be paid for accumulated credit hours at his or her. Telecommuting refers to a job that’s performed remotely only part of the time. The basic work requirement of a compressed work schedule is the number of hours, excluding overtime hours, an employee is required to work or to account for by charging leave or otherwise: The tour of duty for employees under a CWS program is defined by a fixed schedule established by the agency. Employee requests for compensatory time off in lieu of overtime pay may be approved only for irregular or occasional overtime work by an employee (as defined in 5 U.S.C. An employee is entitled to night pay for regularly scheduled nightwork performed between the hours of 6 p.m. and 6 a.m. ), Part-time employees. 6132 are subject to investigation by the Office of Special Counsel as provided in 5 CFR part 1810. An agency may require an employee to follow a traditional fixed schedule (8 hours a day, 40 hours a week) during pay periods he or she travels. In. Agencies must designate the 8 holiday hours applicable to each FWS employee. When an Fair Labor Standards Act (FLSA)-exempt or nonexempt. 6132 are subject to investigation by the Special Counsel. In Parts 1 and 2, we discussed the detailed rules that apply to set up an alternative … Compressed work schedules are always fixed schedules. However, it should be noted that some forms of flexible work schedules (e.g., maxiflex) allow work to be compressed in fewer than 10 workdays in a biweekly pay period. Compressed Work Week A compressed work week allows employees to work full‐time hours in fewer than five days per week. Credit hours are those … A part-time employee has a fixed schedule of fewer than 80 hours in a biweekly pay period and must be scheduled to work on fewer than 10 workdays. Temporary changes in the tour of duty may be made under the terms of a negotiated agreement, if applicable, or agency policy. If an agency determines that excused absence should be granted to employees based upon individual patterns of arrival and departure, the following methods for discerning these patterns may be used: Constant Pattern of Arrival. Since CWS schedules are fixed schedules, employees must not be required to move their regularly scheduled days off solely to avoid payment of holiday premium pay or to reduce the number of holiday hours included in the basic work requirement. Overtime work is work in excess of 8 hours in a day or 40 hours in a workweek, ordered in advance by management. A portion of the Time and Attendance Report form used in many organizations may be set aside to record arrival and departure times, as well as any other exceptions to the normal workday. A full-time employee must work 80 hours in a biweekly pay period. Alternative Work Schedule - Option Examples. The point at which the Workday Starting Time row intersects the Midday Flex column is the Ending Time for an 8-hour day. See "Travel" for information about credit hours and travel. A flexible work schedule also includes designated hours during which an employee may elect to work in order to complete the employee's basic (non-overtime) work requirement. If the holiday falls on the Sunday nonworkday of an employee, the subsequent workday will be the employee's designated "in lieu of" holiday. (See 5 U.S.C. The head of an agency may grant excused absence with pay to employees covered by a CWS program under the same circumstances as excused absence would be granted to employees covered by other work schedules. below.). An employee who performs regularly scheduled overtime work at night is also entitled to night pay. (See 5 CFR 610.406(b). (See 5 U.S.C. The two 12 hour shift schedule templates below show the first/day squad. 6103(b). The basic work requirement of a flexible work schedule is the number of hours, excluding overtime hours, an employee must work or otherwise account for by leave, credit hours, holiday hours, excused absence, compensatory time off, or time off as an award. Schedule changes must be documented and communicated to employees in advance of the start of an administrative workweek except when the criteria in 5 CFR 610.121(a) apply. Sample job description; Sample job announcement; CalHR's Supervisors Guide to Addressing Poor Performance; Personnel Policies. 28, February 23, 1995. The 8 hours designated as holiday hours must include all applicable core hours . For information on the labor relations aspects of establishing and terminating alternative work schedules, see the Labor-Management Relations Guidance Bulletin, "Negotiating Flexible and Compressed Work Schedules," July 1995, OLRWP-12, which can be downloaded from OPM ONLINE, (202) 606-4800. 6103(b) or section 3 of E.O. ). 5342(a)(2)). With supervisory approval, employees on a Flexible Work Schedule may elect to earn and use credit hours. Perpetual Guardian, a New Zealand firm, ran an experiment earlier this year to … sample letter of request to change work schedule … An unpredictable schedule is any work schedule … If a holiday falls on a nonworkday of the employee-except for holidays falling on a Sunday nonworkday-the employee's preceding workday will be the designated "in lieu of" holiday. Postal Service), any military department, the Government Printing Office, or the Library of Congress. &{��$�}B���nWX&����~-J��낎��p��cQJ����aK$�﶑�m�� ��C�d��Hi�*��?�g�qx��.�N���T���-:/�3��>�Ֆ���~Zm�Z=�d̃�*�l���c�TL,��c�NG�S�Z2e�Ό��Ӭ{�>i�v��>��Tg"cɕQ)9��tjB%]�7Ufs�V�{P�!¾��>nx���8�&�=g���ԮcT��=����S�a�^$2b Agencies should develop schedules tailored to meet their specific needs. Automatic Time Recording Equipment. They are not meant to be all inclusive. See the definition of "compressed schedule" in 5 U.S.C. A extremely great sample will also have the scenario you are studying in enterprise. Compressed work schedules are arranged to enable employees to fulfill their basic work requirements in less than 10 days during the biweekly pay period. The flexitour and gliding schedule examples show daily work schedules. See 5 U.S.C. If an early dismissal occurs during or after the employee's daily tour of duty, the employee will be charged for credit hours that have already been used. An agency may establish any number of AWS programs. Under subchapter II of chapter 61 of title 5, United States Code, AWS programs may apply to employees of any executive agency (excluding the U.S. A full-time work schedule type indicates that an employee will work 37-40 hours per week. ), Management may order an employee who is covered by an FWS program to work hours that are in excess of the number of hours the employee planned to work on a specific day. ... For example… 0000001139 00000 n Readers unfamiliar with the terminology of alternative work schedules will find it helpful to review these definitions. (See 5 CFR 610.408. If you are using assistive technology to view web content, please ensure your settings allow for the page content to update after initial load (this is sometimes called "forms mode"). [5 on 2 off] The 5 days on, 2 days off rotating shift schedule can be set up a few different ways. Note #1: The examples below are for exemplary purposes only and do not represent the only available alternative workweek schedules. I. Flex Time (Staggered hours) • Options of hours to be worked (for 37-1/2 hour employee): 7:00 a.m. to 3:00 p… 0000000656 00000 n Alternative Work Schedule Examples. take time off from work on a subsequent workday for a period of time equal to the number of extra hours of work ordered; complete his or her basic work requirement as scheduled if the agency policy permits. (See 5 U.S.C. Once a pattern has been established, it should be used as a reference point. All employees who would be affected by the outcome should have an opportunity to cast a vote, and the outcome of the vote is binding upon all employees except those exempted by management because of personal hardship. 6132. Employees may contact the Office of Special Counsel (OSC) to file a complaint regarding allegations of coercion prohibited by 5 U.S.C. 0000002314 00000 n See 5 U.S.C. Mandatory compensatory time off is limited to FLSA-exempt employees (who are not prevailing rate employees) whose rate of basic pay is greater than the rate for GS-10, step 10, and only in lieu of overtime pay for irregular or occasional overtime work. Compressed work schedules are always fixed schedules. Create a work schedule … in the case of a part-time employee, has a biweekly basic work requirement of less than 80 hours that allows an employee to determine his or her own schedule within the limits set by the agency. EXAMPLES CONTINUED Common Compressed Work Schedules for traditional 35-40 hour work weeks are: 4/8.75 Four 8.75-hour days (35 hours) 4/10 Four 10-hour days (40 hours) 4/varied Three 10 hour days, One 7.5 hour day (37.5 hours) Another popular option is a 9 day/two week work arrangement, which allows for two weeks of work The regular rules governing entitlement to night pay, at 5 CFR 550.121 and 122, apply. (Examples of these schedules may be found in Appendix C.) Although agencies may change or stagger the arrival and departure times of employees, there are no provisions for employee flexibility in reporting or quitting times under a CWS program. Example: Full-time employees work a schedule from 2 p.m. to 10 p.m., and two employees work a job share schedule where one works from 2 p.m. to 6 p.m. and the other works from 6 p.m. to 10 p.m. 5. The agency head determines the number of hours a part-time employee must work in a 9-day biweekly pay period. The regular rules under 5 U.S.C. Agencies may unilaterally install FWS programs in unorganized units. The AWS schedule may not be terminated until agreement is reached or the Panel acts. An agency may determine the general policy, as well as guidelines, instructions, and procedures providing for the establishment of AWS programs in its headquarters and field activities. Also, see the definition of "compressed schedule" in 5 U.S.C. Another difference between flexible and compressed work schedules is that an employee on a flexible work schedule may be credited with a maximum of 8 hours towards the employee's basic work requirement on a holiday or Sunday (see 5 U.S.C. These models are not meant to be all inclusive. Telework allows the employee to work … (Also, see 5 CFR 610.121(b)(2). (See 5 >U.S.C. Depending on the facts and circumstances in the individual case, other valid personal hardship situations may occur that could be grounds for excusing an employee from working under a CWS program. startxref 6124 and the definition of Sunday work in 5 CFR 550.103), whereas the number of holiday or Sunday hours for an employee on a compressed work schedule is the number of hours regularly scheduled for the employee to work on that day if not for the holiday (see 5 U.S.C. The purpose of this handbook is to provide a framework for Federal agencies to consult in establishing alternative work schedules and to provide additional information to assist agencies in administering such programs. ), An employee under an FWS program who works during non-overtime and non-holiday hours that are part of the employee's, A part-time employee under an FWS program is entitled to holiday premium pay only for work performed during his or her basic work requirement on a holiday (not to exceed 8 hours). The advantage to employers is that they can give employees the schedule … Alternative work schedules are established for entire groups of employees; individuals can’t request and work alternative schedules unless they have been approved for their operating unit as a whole. Departments anywhere from 25-175 people have used this schedule. (See section 3 of Executive Order 11582 of February 11, 1971. 3401 through 3408 and 5 CFR part 340. Agencies may develop schedules tailored to meet their specific needs. The "tour of duty" is established by the agency and is less than 10 workdays in a biweekly pay period. 5/27/2020. Sign-in/sign-out sheets. Also see Negotiating Flexible and Compressed Work Schedules. (See 5 U.S.C. The information in this handbook is guidance. ), If a holiday falls on a day during a part-time employee's scheduled, Determining "in Lieu of" Holidays when Holidays Fall on Nonworkdays, Nonworkdays Other than Sunday. 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